S-Cloud Online Meeting PC/MAC User Guide

CONTACT LIST’S USER INTERFACE (UI)
Add - Add User or Endpoint
Call - Call User and Endpoint ( H.323) select User and Endpoit from the list then click Call in the toolbar or you can double-click directly on User of the list to make a call to that User.

Icons at the main UI
Add - Add User or Endpoint
Call - Call User and Endpoint ( H.323) select User and Endpoint from the list then click Call in the toolbar or you can double-click directly on User of the list to make a call to that User.
My room – Connect to your Virtual Room.
Meeting - Click on Meeting to go to http://scloudolm.net. You can view the record or join in the meeting.
Setting – Configurations for Contact List.

Icons of User’s Status 
The user is ready to receive a call.
The user is offline.
The user does not want to be disturbed.
The user is away.
The user is in a call.
The user or room does not have presence information.

Access Advanced Functions

Right-click on the icons below the status bar to use these functions:
  • Change status.
  • Log off Contact List.

I. 
CONFIGURATION AND USING CONTACT LIST
1. CONFIG CONTACT LIST
Step 1: After Log in with your User Name and Password. In the RAPVISION SCOPIA Desktop’s interface, choose Setting.
Step 2: Select Advanced tab from Settings.
 
Step 3: In Advanced tab, check these options:
  • Launch Conference Client when Windows Starts.
  • Automatically accept incoming calls.

  • Video Receive 720p (30fps)

2. USING CONTACT LIST 
2.1. Add User
With the inteligent search engine, you can search and add User Name to your Contact List easily.


2.2. Add Endpoit ( Video conference endpoint )
Add endpoint using IP (IP Public Network) or ID H.323 
Step 1: Click on Add at the toolbar, in Contac List main interface. 



Step 2: In Add Contact windows, click on Add Custom Contact.


Step 3: On Add Custom Contact windows, type in Display Name, IP address or ID (H.323) of endpoint.
Step 4: On Add Custom Contact windows, choose H.323 format in Contact Type.

Step 5: Click Add to finish.

2.3 My Room
 (Virtual Room)
Clicking on My Room in the toolbar will lead you to your Virtual Room.


What is Virtual Room ?
It’s a room meeting created by your Administrator. You can use Virtual Room to use multi-points meeting with your account.



II. MANAGE THE MEETING LAYOUT.
1. Setup PIN code for Virtual Room

Step 1: Go to http://scloudolm.net then Sign In with your User Name and Password
Step 2: Click on Setting
Step 3: Select Virtual Room‘s tab from S-CLOUD windows
Step 4: On Virtual Room
  • Setup PIN code for moderating with Moderator PIN
  • Setup PIN code for participating with Use permanent PIN
Step 5: Click Apply, then choose OK.

2. Main View Control:
Change the way you watch a meeting using the View button at the top of the meeting room. By default, the S-Cloud Online Meeting window displays the Automatic layout.
Swap Views – Switches between the presentation and video panes location.
Enter Full Screen – Expands the video or presentation pane to full screen.

Video controls: 

Camera Control – Click to stop your webcam. Click again to resume.
 Picture-in-Picture (PiP) Click to turn your self-view on or off. Click the pull down arrow to select the PiP location.
 Remote Video – Select the resolution of received video (High Definition or Standard Definition) and the layout received (Active Speaker or Continuous Presence). Some selections many not be available in all meetings.

Manage Your Audio Settings: 
Click to turn your microphone off.
Click to turn your microphone on and drag the slider next to the button to adjust the volume.
Click to turn your speakers off.
Click to turn your speakers on and drag the slider next to the button to adjust the volume.

3. Present Your Screen or Application ( Control data sharing ):
Start presenting – Click the ‘Present’ button on the main toolbar to start presenting. Then select to Share the entire desktop or to Share specific applications.

Presentation Controls:
Change Application – Use this to select a different application to share. 
 Start Annotating – Click once to freeze the screen and open the annotation tool pane. Click again to exit.
 Main Menu – Opens a menu containing advanced options including full moderation capabilities and video handling.
 End Presentation – Use this to stop presenting and return to participant mode.


4. Moderate the Meeting:
  • Invite Users(Iphone, Ipad, User…) or Endpoints
  • Disconnect with user.
  • Lock down (do not let users get into the meeting)
  • On/Off recording function.
  • Terminate the meeting.
Invite Users or Endpoint to the meeting
Seleect Moderate  on the toolbar then choose Invite. Select one of these options:
  • Select the Invite by address - Invite user by IP address, E.164...
  • Select the Invite a from your favorites - invite user or endpoint form the favorites list
  • Select the Invite a terminal from the directory – invite user in the Contact List.
Disconnect
Right-click on the name of the participant . Use can lock the microphone or disconnect with that participant.

Lock Down
Not allow users or endpoint get into the meeting.
Start Recording:
Before recording, you must provide your information and Personal Identify Numbers (PIN) to secure the record.
 
Stop Recordings:
You can stop recording with this option. Or the recording will automatic stop when all the participants leave the meeting room.
     

Automatic Recordings:
This option is chosen by Administrator when setting the Virtual room.

Leave Meeting:
You can leave the meeting by clicking this button, then choose Terminate Meeting. 


Watch Recordings:
Go to http://scloudolm.net To playback a record, click on Play. If the icon is not show up, which means you have to install QuickTime. 
Click on this icon then you can change name , PIN or delete the record. 

Watch Webcast (streaming):
Go to http://scloudolm.net to participate the meeting by Streaming. Type in the ID of the meeting room then click Watch.
 
 Note: Must install QuickTime before using Streaming

Join Meeting:
 Go to http://scloudolm.net log in with User Name and Password then click on Join Meeting . Type in the Meeting ID and click on Participate Now.